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Guidelines for cataloguing images using the Picture Queensland web form

Guidelines also available as Word document [new window 363 kb]. 

17.  Source

• Origin
• Image number

Field label:  SOURCE

Definition:  A reference to a resource from which the present resource is derived.

Purpose: 

1.  This element is used to clarify responsibility and ownership for searchers (as a statement in PUBLISHER does not). Therefore, in accordance with PictureAustralia guidelines, the participating agency is referred to as the source from which the present resource is derived. It is the organisation that owns or houses the original item.
2.  To provide information about the resource in circumstances where the Contributor does not hold the original item.
3.  To describe the original resource from which the current resource is derived.
4.  To record the location of the original resource within the Contributor’s institution for retrieval purposes.

Obligation:  1   Mandatory (as per 17.1 below), 2-4  Optional

Input guidelines

17.1 The entry for this field will be a statement about the organisation (eg, name of the library, shire council or contributor) where the item is located.

For example:
• Item is held by Chinchilla Shire Library.

Origin of image

17.2 When a resource has been loaned to the Contributor, add another SOURCE field to acknowledge ownership of the original photograph.

For example:
• Copied and digitised from an original photograph held by the Cairns Historical Society.

17.3 When a resource has been copied from another resource, for example an image has been copied from a book or a newspaper, add a SOURCE field.

For example:
• Copied and digitised from an image appearing in The Queenslander, 25 July 1929, p. 32.
• Copied and digitised from an image appearing in Jubilee history of Queensland, edited by E. J. T. Barton. Brisbane : H. J. Diddams & Co., 1909, p. 2.
• Copied and digitised from an original postcard.
• Copied and digitised from an original drawing.

Image number

17.4 When a contributor wishes to record the location within its institution of the physical image from which the digital image was scanned, use the SOURCE field to record the information.

The SOURCE field can be used to record any unique identifier used to locate the physical image in the Contributor’s collection. This could be a call number, a negative number, or any form of identification used to organise a collection.
 

For example:
• 5732
• AC32
• KRL Album 1.00006 (image 6 in KRL Album 1)
• VIEW P19/127

Note: In circumstances where an image belongs to a larger part, such as one image within an album, also use the ACCESSION/ALBUM NO/EXHIBITION relation field to indicate that the image is part of KRL Album 1.

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