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Guidelines for cataloguing images using the Picture Queensland web form

Guidelines also available as Word document [new window 363 kb]. 

15.  Rights

Field label:  RIGHTS

Definition:  A statement or pointer about rights held in and over the resource.

Purpose: This element is intended to display to the user as significant information regarding the copyright and access constraints of a resource.

Obligation:  Mandatory

Input guidelines

15.1 Provide a statement outlining the rights management relating to the image. It may be a statement relating to copyright, usage or other property rights; a combination of these; or a hyperlink linking to a rights statement.

For example:

• This image is free of copyright restrictions. Permission to use this image for any purpose other than private study and research may attract a fee for reproduction rights. Provide a link to further, relevant information. 
• This image is provided for research purposes only and must not be produced without the  prior permission of the ACT Heritage Library.
• This image is provided for research purposes only and may not be reproduced or published. Provide a link to further, relevant information. 

15.2 Use this field for other rights or access information in circumstances where the Contributor is not the owner of the image and the rights statement may differ from your own.

For example:

• an image that was supplied to you by the Australian War Memorial which includes a statement that it is not to be reproduced without prior written permission would have a RIGHTS Research and private study only. Not to be reproduced without prior written permission. (This statement was stamped on the back of the photograph).
• an image that states that the location of the original is in the Fryer Memorial Library, University of Queensland and also that copies must be obtained from the Fryer Library would have a RIGHTS Research and private study only. Not to be reproduced without prior written permission.

Note: In the preceding two examples, the original photographs reside with other institutions, therefore a SOURCE field would also be required (see SOURCE (Origin of image) field).

Note: Where it is clear that a person or organisation owns or manages rights or copyright over the resource, include an entry under RIGHTS HOLDER naming that person or organisation.

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