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Guidelines for cataloguing images using the Picture Queensland web form

Guidelines also available as Word document [new window 363 kb]. 

14.  Relation

Field Labels: RELATION and IS PART OF

Definition: Identification of other resources that are related to the current resource and the type of relationship.

Purpose: This element permits links between related resources and should be used if there are significant resources that are related to the current resource, and which may be useful for the user to also access or retrieve.

Obligation:  Optional. Highly recommended if available.

Input guidelines

14.1 Picture Queensland uses this element to identify relationships between resources. The most frequently used relationship is the “is part of” relation.

14.2 Add a new RELATION or IS PART OF field (which ever is appropriate) for each relationship.  An image may be part of an album and also part of an exhibition.

14.3 When typing text into the IS PART OF field do not type the relation text “Is part of”.  For all other relationships type the relation text eg.,“Is version of”,into the RELATION field.

IS PART OF

14.4 Use the IS PART OF field to indicate that an image is part of an:

a)  Accession number:

For example:
• an image of a sugar cane train near Cairns ca. 1930 that is part of the Accession 83-10-21 would have a RELATION field Accession No.: 83-10-21

If the Accession is also known by a common title, collection or series, include this as well.

For example:
• an image that is part of Accession no. OMR 98/2967 which is commonly known as the Rawson Archives, would have a RELATION field Accession No.: OMR 98/2967. Rawson Archives

b)  Exhibition:

For example:
• an image that has been used in the online exhibition Child’s Play would have a RELATION field Online exhibition: Child’s Play.

c)  Photo album:

For example:
• an image that is part of a photo album would have a RELATION field Album: APA 58

RELATION

14.5 Use the RELATION field to identify relationships other than “is part of”.  Use a text statement to indicate the specific relationship as outlined below:

isVersionOf/hasVersion
isFormatOf/hasFormat
isReferencedBy/references
isBasedOn/isBasisFor
isRequiredBy/requires
isReplacedBy/replaces
conformsTo

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