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State Library of Queensland  >  Our heritage  >  Picture Queensland  >  Resources  >  Guidelines

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Guidelines for cataloguing images using the Picture Queensland web form

Guidelines also available as Word document [new window Word document363 kb]. 

Table of contents

1.  Introduction
2.  General requirements
3.  General rules for entering data

Capitalise
Full stops
Dates
Doubtful information
Style and comprehension
Repetition of words
Culturally sensitive materials

4.  Title
5.  Creator/Photographer

Form of name
Personal names
Organisation names
Commercial photographers and studios

6.  Contributor

Commercial photographic studios

7.  Coverage

Date of photograph
Geographic location

8.  Date
9.  Description
10. Format

Digital
Physical

11. Type
12. Identifier

Thumbnail URL
Control number

13. Publisher
14. Relation
15. Rights
16. Rightsholder
17. Source

Origin
Image no.

18. Subject

19. Bibliography

20. Appendix A: Guidelines for establishing named LCSH headings

Names of bridges
Names of houses
Names of stations (properties)
Names of parks and botanic gardens
Wars and conflicts
Government departmental buildings
Buildings whose names and functions have changed over time

21. Appendix B: Thumbnail URLs

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Last updated: 4th June 2007

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